CONDITIONS OF PARTICIPATION
- This event is affiliated to the CSA & SAMTB.
- Participants must be in good physical condition to participate in any of the events organised by ADVENDURANCE. Minimum age to enter as a solo rider is 19 years.
- Age is determined on 31 December in the year of the event.
- Participants who wish to withdraw from the race must inform the organisers immediately.
- Failure to inform the race directors may cause a search and rescue action the cost of which will be for the participant’s account.
- If you need to withdraw from the race for whatever reason, you need to inform any one of the following personnel directly:
- Faces ADVENDURANCE personnel at any one of the checkpoints.
- Inform the race official on the motorcycle
- Call our emergency number on the race documentation.
- Merely informing another participant of your withdrawal will not be deemed sufficient notice of withdrawal. In such an instance the race organisers cannot be held liable for any costs involving a search party.
- If you need to withdraw from the race and you find yourself before the halfway point, a sweep vehicle will recover you from the route and take you to the halfway point. You will be responsible for arranging your own as well as your bike transfer from there.
- If you need to withdraw from the race at any point between the halfway mark and the finish, a sweep vehicle will recover you from the route and take you to the finish. You will be responsible for arranging your own as well as your bike transfer back to the start.
- This event will not be batched.
- Should it become necessary to batch the event, it is the responsibility of every rider to ensure that they start in the batch allocated to them.
- If you do need to change your batch for whatever reason, please arrange a batch change with the registration personnel.
RULES AND SAFETY
- Slower participants must make way for faster racers.
- Riders must take caution when the route is not clear or coming to an intersection or road crossing.
- Riders should be prepared to brake before steep down-hills.
- Riders must obey all traffic rules.
- Bike repairs should be done in a visible area on the edge of the trail, road or path and not on the trail itself.
- In case of a sprint to the finish, you must hold your line.
- No outside seconding or assistance is permitted under any circumstances. Outside assistance includes assisting with bike maintenance, water and nutrition support and physically assisting riders.
These rules are essential to the safety of riders and if disregarded may lead to immediate disqualification. Faces ADVENDURANCE has the right to disqualify any participant on the following grounds:
- Technical or equipment problems.
- If a rider has been declared medically unfit to ride by a medical official.
- Disregarding any of the fair play rules.
- Unsportsmanlike behaviour.
- ” Pushing” or “pulling” by a third party.
- Any disrespect to the environment or race personnel.
- Not wearing a helmet.
- All helmets must comply with international ‘ANSI’ standards.
- Appropriate riding attire, including a shirt, must be worn at all times.
- Smoking on the route is not permitted.
- Riders must display their race numbers at all times.
- Bike numbers must be firmly fixed on the front of the bike, and may not be obscured by cables or any other item.
- Race numbers may not be modified or mutilated in any way, including cutting, adding stickers, removing existing stickers or trimming.
- Removing or obscuring any official sponsor logos or advertising may result in disqualification from the race.
- Race and category leaders are obliged to wear the leader jerseys supplied by Faces ADVENDURANCE.
- There will be no reimbursement of costs to the participant in case of disqualification.
NUTRITION AND WATER POINTS
- Riders retain the ultimate responsibility to carry enough water and nutrition with them.
- Faces ADVENDURANCE will provide water at official water points on the route.
- We will enforce littering, cutting trails and environmental abuse with stiff penalties. Every participant who is caught disregarding the environment will be fined with a two (2) hundred Rand penalty for the first offence and disqualification for the second offence.
- In the case of environmental concerns, Faces ADVENDURANCE has the right to cancel, delay or reroute the race. Participants will not be reimbursed in a situation where the event or part of an event had to be cancelled due to environmental conditions that were out of Faces ADVENDURANCE’s control.
- Riders have to report to the start line at least 30 minutes before the start of their race.
- Riders will be briefed 15 minutes before the start.
- In the event of a batched start, riders will be briefed before the start of each batch.
- The start line will remain open for 15 minutes after the start “gun”.
- Timing will start with the start “gun”.
- Riders that do not reach designated cut-off points in time will be prevented from continuing and will be swept from the course and classified as DNF (did not finish).
- Cut-off points can be enforced at any time if the organisers deem the situation as unsafe.
- Riders who start in a batch higher than the one they were batched in, will be summarily disqualified.
- Riders may start in a group lower down. The responsibility lies with the rider to report this to the timing personnel to ensure accurate times.
- Riders are only eligible for overall prize podium if they started in the first batch of a particular distance.
- No entry fee shall be refunded to a participant for a cancellation of the Event due to acts of God (so-called Force Majeure), which acts shall include but not be limited to adverse weather conditions, riots, strikes, political unrest and/or any other occurrence not within the control of the event organiser. However, a participant shall be refunded in full if the race is cancelled by the organiser due to COVID-19 related reasons.
- No refund shall be given if a participant cancels their entry into the event. The event organiser may consider a refund under exceptional circumstances such as illness and/or any other extraordinary circumstance. In that case, the organiser will evaluate a request for refund on its merits and such refund shall be at the discretion of the Event Organiser.
- Cancellation due to COVID-19: Should the event be cancelled by the organiser due to COVID-19 related reasons, every rider shall be entitled to have their entry automatically moved to a new date specified by the race organiser alternatively they shall be entitled to a full refund of their entry fee should the new date not be suitable to them.
DISCRETION OF THE CHIEF COMMISSAIRE
- Where any additional rule interpretation is required, or where specific provision for any incident has not been made in these rules, the decision of the chief commissaire will be final.
- The organisers, sponsors, volunteers and event personnel are not responsible for any injury or damage that may occur during the event, or cancellations, delays or re-routing due to extreme weather (including, but not limited to, heat, tornadoes, earthquakes, fires, storms, lightning and floods), accidents, acts of war or terrorism, military conflicts or riots, pandemic or endemic outbreaks or for any reason that, in the organiser’s discretion, will protect the safety and security of Event participants and spectators. In the event of such cancellation, there will be no refund of registration fees.
- By entering this event, participants agree that Faces ADVENDURANCE, their agents, officers, directors, employees, volunteers, and sponsors shall not be held responsible for any death, illness, injury, loss or damage of any kind sustained by any rider while participating in this event and all related activities, caused in any manner whatsoever.
BASIC MOUNTAIN BIKE RACING RULES & ETIQUETTE
- Riders must complete the entire route, and the responsibility for following the official route lies with the rider.
- A rider is not permitted to take any shortcuts or take advantage of a similar nature against competitors.
- Riders who exit the course for any reason must return to the course at the same point from which they exited.
- Any walking, running or riding by a rider, carried out without the intention of directly re-joining the course, or other activity in breach of the regulations, which takes place outside of the marked course area, can result in disqualification.
- A rider cannot receive any technical assistance along the course from an outside party.
- Riders must respect the countryside and ride only on the official route.
An E-Mountain Bike is a bike operated with two energy sources, human pedal power and an electric engine, which only provides assistance when the rider is pedalling. An E-Mountain bike must conform to the following bike standards:
– Engine of maximum 250watts
– Engine assistance up to 25km/h
– Pedalling assistance only, although start-up assistance not exceeding 6km/h without pedalling is allowed.
E-Mountain Bike events are open to riders aged 19 and over.
E-Mountain Bikes are allowed only in the 4-man Team category.
Riders may only use the battery in place on their bike and will not be allowed to switch batteries during the race
COVID-19 RACE REGULATIONS AND PROTOCOL
- Only paid pre-entries accepted. No late entries or unpaid entries will be allowed at the start venue.
- Limited entries are available.
- Specific start times will be communicated to riders per email and/or sms. Please adhere strictly to those times.
- Only riders will be allowed on the start and finish venue – NO spectators, family or friends.
- No person will be allowed to access the Race Venue without the following compulsory items:
- Mask or Buff
- Practise proper social distancing at all times (up to 2m) – no physical contact between any persons, please. Always keep your bike between yourself and the next rider. Always wear your mask/buff to cover both your nose and mouth at the same time, at the venue and waterpoints. You may remove your mask/buff during racing or when eating.
- Sanitisation stations will be available throughout the venue, please look out for these and make use of them as much as possible.
- Riders must arrive at the venue 30 minutes prior to the start of their batch. Please do not arrive too early.
- All riders entering the venue will pass by a sanitisation station and then through the Screening and Scanning area where your temperature will be taken and an electronic questionnaire completed.
- Any person registering above 37.5 degrees or who does not qualify according to the basic questionnaire will not be allowed to access the venue or race.
- After the temperature screening and Covid questionnaire is completed, the same Staff member will scan your SAS board to confirm your timing chip is working and registered to the correct person.
- From the scanning area, riders may proceed directly to the batch holding pens and await their start.
- Toilet facilities will be available. Please sanitise before entering and after exiting the toilets.
- Coffee, soft drink and take away vendors will also be at the venue, but there will be no sit-down facilities or tents. Again we encourage riders to sanitise before and after doing their purchases. No alcohol will be on sale subject to the alcohol ban imposed by the government.
- Social distancing rules apply to the water points as well. When stopping at a water point, please cover your mouth and nose with a buff or mask and only touch the items you will take with you.
- Water points will be touch-less and energy bars and sweets will be pre-packaged.
- Fluids will be dispensed using a foot-activated valve.
- At the Finish, riders collect their own goody bag and proceed directly out of the fenced area where they may collect a sealed hydration drink.
- Unfortunately, we do encourage riders to remain around the finish venue after completion of their race. Food and drink will be available at the Dunkeld Restaurant. Riders and supporters are welcome to make use of those facilities.
- Please vacate the finish venue at your earliest convenience to minimise the Covid risk as much as possible.
- There will be no prize-giving at the finish venue after the race. All winners will be announced via social media and news-letters the following Monday.